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Welcome to the RAIT Website
Apologies for the inconvenience
Our website is currently under maintenance
Please view below for a Training Schedule as well as eIACUC Frequently Asked Questions

Training Schedule
Please remember to sign up for these training sessions on PEAK and review the online training before attending an online session
Note: All training sessions are now held online via Zoom due to Covid-19
Training Dates Times Category
Tuesday, May 5, 2020 10 AM - 12 PM IACUC Investigators/Study Staff
Thursday, May 7, 2020 1 PM - 3 PM IACUC Investigators/Study Staff
Tuesday, May 12, 2020 10 AM - 12 PM IACUC Investigators/Study Staff
Thursday, May 14, 2020 1 PM - 3 PM IACUC Investigators/Study Staff
Tuesday, May 19, 2020 10 AM - 12 PM IACUC Investigators/Study Staff
Thursday, May 21, 2020 1 PM - 3 PM IACUC Investigators/Study Staff
Tuesday, May 26, 2020 10 AM - 12 PM IACUC Investigators/Study Staff
Thursday, May 28, 2020 1 PM - 3 PM IACUC Investigators/Study Staff
Frequently Asked Questions
General

eIACUC is the system of record for all IACUC protocols at Icahn School of Medicine at Mount Sinai. eIACUC replaces all IACUC activity which was previously captured in IDEATE.

eIACUC is a web-based system will work on multiple operating systems such as Mac and Windows.

eIACUC is a web-based system and will work on popular web browsers including Internet Explorer, Chrome, Firefox, and Safari.

System Access

All Icahn School of Medicine at Mount Sinai faculty, staff, and students are able to access eIACUC at https://eiacuc.mssm.edu. Simply input your Mount Sinai email (e.g., first.last@mountsinai.org, first.last@mssm.edu, first.last@icahn.mssm.edu) and password to log in.

No. Accessing eIACUC does not require a user to connected to the Mount Sinai VPN.

Yes. After 60 minutes of inactivity, a user will be automatically logged out of eIACUC.

Protocol Migration

All approved protocols in IDEATE will be migrated no later than November 18th. Specific deadlines for protocol submissions in IDEATE prior to this date have already been communicated.

PIs must submit any new protocols or protocol changes (including amendments, progress reports, and continuations) no later than October 25th in order to help ensure that the protocol gets approved by the migration cutover date.

Only approved protocols in IDEATE will be migrated. Any protocols in-flight (i.e., under development or in review) will need to be keyed in manually by the PI. The IACUC office will provide guidance to support PIs who must manually recreate their protocol in eIACUC. Please contact the IACUC office with any questions.

IDEATE protocols are being migrated as a protocol shell. A protocol shell includes pertinent information about a protocol, such as PI name, title, species, and funding source(s). A PDF version of the most recently approved protocol in IDEATE will be attached to all migrated protocols in eIACUC.

Yes, upon the next significant change to the protocol, PIs or their study staff will be required to complete all necessary fields in eIACUC. This includes, but is not limited to, adding any missing protocol team members, completing the experimental design section, adding animal housing, and any protocol-specific information.

All protocol shells must be completed by the PI, or their study staff, during annual review, triennial review, or during an amendment which constitutes a non-administrative change to the protocol. Please see table below for specific protocol changes which require completion of the protocol shell in eIACUC.

Submission Type Change Type Requires manual completion of all applicable fields?
Triennial Review All Yes
Amendment Experimental design change Yes
Principal Investigator change Yes
Species Yes
Study Objectives Yes
Change in protocol personnel other than PI Yes
Change in funding source Yes
Change in housing location Yes
Using the System

Protocols are submitted by selecting the Submit activity once the protocol has been completed. The PI or the PI Proxy (if applicable) can execute the Submit activity.

The PI may designate a PI Proxy if wanted – some PIs will use PI Proxies, others will not. A PI Proxy can execute the Submit activity to submit a protocol on behalf of the PI as well as perform many other activities on behalf of the PI in the eIACUC system. Use of a PI Proxy is voluntary, but having a PI Proxy may aid very busy PIs who expect to frequently be away from the office. All actions taken by the PI Proxy will be retained in the protocol’s history log.


PI Proxies have the ability to execute the Submit activity on all submission types, including new protocols. PI Proxies are assigned on a protocol-by-protocol basis.

All individuals with a business need to see a protocol, such as IACUC members, Veterinarians, and IACUC office staff can view all protocols. In addition to these individuals, members of the research team and other individuals listed on a protocol may see and edit a protocol.

New personnel can be added to a protocol by creating an Amendment, adding the new Protocol Team Members to the protocol, updating the Procedure Personnel Assignments, and submitting the Amendment via the Submit activity.


Personnel can be removed from a protocol following these same steps.

Navigate to the protocol workspace for the protocol to be copied and select the Copy Submission activity to copy the protocol.

eIACUC consists of a set of SmartForm pages and most pages contain only a few questions. Answers are saved automatically when you move forward/back between pages so the most a user risks losing is the information contained on the page they are working on. There is also a save button if a user would like save progress while working on a page.

eIACUC will display IACUC-specific CITI training records for PIs and protocol team members. If your IACUC CITI Training records do not display, be sure that your Mount Sinai Life Number is correctly inputted into your CITI Institutional Profile for Icahn School of Medicine at Mount Sinai (under Employee Number).

The Research Team is a group persons who will perform experimentation. These individual share access to view and edit protocols once they have been listed as a team member. You do not need to create a research team for each role.

Team Substances are substances used by the Research Team that will be administered to the animal subject during the experiment.

Team Procedures are a set of actions/manipulations used by the Research Team in an experiment that can cause animals momentary to severe pain and/or distress.

Both Team Substances and Team Procedures are part of the protocol Building Blocks.

Yes. There are Standard Substances which are the CCMS anesthesia/analgesia formulary and Standard Procedures which are IACUC formulated and approved procedures.

There is no specific naming convention. The system will delineate a substance or procedure created by the research team vs. a standard procedure or substance. The IACUC recommends that when creating Team Substances and Team Procedures the use of generic names be avoided. Be clear and concise regarding the names used to identify the team substances and procedures.


*Before creating new Team Substances and Team Procedures check eIACUC standard library to determine if the substances and procedures already exist.


Yes. A Research Team should always be created first, Team Substances second and Team Procedures third.


*Team Procedures can be created before the Team Substances however the eIACUC system will ask the user to go back and create the team substances. Following the recommendation above will reduce effort.


Our Executive Sponsors
Dr. Dennis Charney
Dean of the Icahn School of Medicine at Mount Sinai
Dr. Eric Nestler
Dean of Academic and Scientific Affairs
Dr. Rosalind Wright
Dean of Translational Biomedical Research
Phillis Schnepf
Senior Associate Dean of Education and Research Administration
Our Technology Leadership Team
Dr. Joseph Finkelstein
Chief Research Information Officer
Paul Lawrence
Senior Associate Dean of Academic and Research Informatics
Ashish Narayan
Associate Dean of Research Administration IT

If you have any questions, please submit a ticket on OSTicket or email us at esupport@mssm.edu